If you have billable expenses that you would like to include in an invoice, this article will cover everything you need to know about adding them.
Adding unbilled expenses to your invoice
To include unbilled expenses linked to your project:
Go to your Invoices page.
Select Add Row → Add Expenses on the invoice.
If unbilled expenses exist for the project, a screen will appear with a list of expenses.
Use the checkboxes to select which expenses to include.
Click Add Expenses.
The selected expenses will now appear on your invoice.
Tip: Each added expense is immediately reflected in the invoice total.
Creating new expenses to add to your invoice
If no unbilled expenses exist for your project:
Navigate to the project in question > Expenses tab > Click Add Expense.
Fill in the required fields, including:
Title of the expense
Attached image (optional)
Notes or description
Category (personal or business)
Save the expense.
The new expense will now be added to your invoice automatically.
Deleting an expense
To remove an expense from an invoice:
Click the red X next to the expense entry.
Deleted expenses remain active and unbilled, so you can add them to a future invoice.
Note: Deleting an expense from an invoice does not delete the expense from your project.
Editing Expenses on a Sent Invoice
If an invoice has been sent but not paid:
Open the invoice.
Click (...) → Edit.
Make necessary changes to the expenses.
Click Save Changes to update the invoice for the client.
⚠️ Important: Once an invoice is paid, you cannot edit its expenses.