What timesheet reminders offer
Timesheet reminders help ensure your team consistently tracks hours and maintains accurate capacity data.
Reduce manual follow-up by automatically reminding team members who have not completed timesheets.
Track individual or team-wide time against projects and roles.
Receive personalized reminders that explain why action is needed, such as “You tracked less than 80% of your capacity yesterday.”
How to set up timesheet reminders
Timesheet reminders are located within the Timesheets tab. Admins can access setup by clicking the (...) button in the top-right corner.
Configure rules for reminders
Set a global rule using either a fixed hour threshold or a percentage of capacity.
Apply reminders to all team members, specific roles, or only those assigned to active projects.
Schedule reminders
Choose between daily or weekly evaluation.
For daily reminders, select specific days of the week.
Weekly reminders can be scheduled for end of week or start of next week.
Manage existing reminders
A Set Timesheet Reminders toggle is available in the Timesheets action menu.
After setup, a gear icon allows quick adjustments to rules and schedules.
FAQs
Who receives the reminder emails?
Only the team members who meet the reminder criteria will receive an email. This can include all members, specific roles, or only those assigned to active projects.
How does the daily vs. weekly schedule work?
Daily reminders let you select specific days, while weekly reminders run once at the end of the week or start of the next week for the previous week’s activity.
Will reminders affect project billing?
Reminders only prompt time entry; actual billing must still be recorded through the timesheet or project billing workflow.