Rate cards in Bonsai are presets of hourly rates organized by role that help streamline your project billing. Available in the Financial Management section, this feature allows you to create standardized rate structures that can be applied across multiple projects.
Key Benefits
Create reusable rate presets for different clients or project types
Automatically apply the correct hourly rate based on team member roles
Maintain consistency in billing across your organization
Support for multiple currencies for international clients
Setting Up Rate Cards
Accessing Rate Cards
Navigate to the Financial Management section in the left sidebar
Select "Rate Cards" from the menu
Click the "New Rate Card" button in the upper right corner:
Creating a Rate Card
Give your rate card a name (e.g., "2025 Standard Rate Card")
Select the currency (USD, GBP, etc.)
Add roles and their corresponding hourly rates:
Click "+ Add Rate"
Select a role (Junior Consultant, Project Manager, etc.)
Enter the hourly rate for that role
Click "Create":
Managing Rate Cards
Edit existing rate cards by clicking on them. You can:
Edit the name of the rate card
Edit roles and hourly rates
Delete rate cards via the 3 dots (...) to the right of the rate card:
Applying Rate Cards to Projects
Open a project and access "Project Settings"
Go to the "Billing" tab
Under "Billable Rate," select "Member hourly rate" from the dropdown
Choose your desired rate card from the "Rate Card" dropdown:
When applying a rate card to a project with existing time entries, you'll have the option to:
Apply rates to new time entries starting today
Apply rates to past and future time entries
Once applied, any team member working on the project with a defined role will have their time entries automatically billed at the rate specified in the rate card.
Managing Permissions
Rate cards have their own permission settings, allowing you to control who can view, create, update, or delete them:
In the Finance section, you'll find Rate Cards permissions
Set appropriate access levels for different roles in your organization
By default, Owner and Partner roles have full permissions for rate cards, but you can customize access for other roles based on your organizational needs.